Comparison 2026
Notion vs Smartsheet
A detailed, side-by-side comparison. Features, pricing, and our verdict to help you choose.
Reviewed by the Ikaroa team | Last updated: March 2026
Quick Verdict
Notion edges ahead overall with a rating of 4.4/5. However, both platforms excel at different things. Read on for the full breakdown.
At a Glance
Notion
Notion is a flexible workspace for notes, wikis, and databases. While not a traditional CRM, many teams build custom CRM systems using its database features.
Best for: Teams wanting a flexible workspace that can be mou...
Smartsheet
Smartsheet is a spreadsheet-like work management platform used by enterprises for project management, reporting, and workflow automation. Can be adapted for CRM use.
Best for: Enterprises wanting spreadsheet-familiar work mana...
Feature Comparison
| Feature | Notion | Smartsheet |
|---|---|---|
| Free Plan | Yes | No |
| Our Rating | 4.4/5 | 4/5 |
| Mobile App | Yes | Yes |
| Email Marketing | No | No |
| Automation | Limited | Yes |
Pros & Cons
Notion
Pros
- +Extremely flexible and customisable
- +Beautiful, clean interface
- +Combine docs, databases, and wikis
Cons
- -Not a dedicated CRM (requires building your own)
- -No automation without third-party tools
Smartsheet
Pros
- +Familiar spreadsheet interface
- +Powerful automation engine
- +Good for enterprise workflows
Cons
- -Not designed as a CRM
- -Can be expensive for what it offers
Our Verdict
Both Notion and Smartsheet are solid options, but they serve different needs. Choose Notion if you need Teams wanting a flexible workspace that can be moulded into . Choose Smartsheet if you need Enterprises wanting spreadsheet-familiar work management wit.
Consider Open Doors Instead
Why choose between Notion and Smartsheet? Open Doors gives you the best features of both in one platform, starting at just £97/month with unlimited contacts.
Frequently Asked Questions
Is Notion better than Smartsheet?▼
It depends on your needs. Notion scores 4.4/5 while Smartsheet scores 4/5. We recommend evaluating both against your specific requirements.
Which is cheaper, Notion or Smartsheet?▼
Both Notion and Smartsheet offer multiple plans at different price points. Visit each platform's website for the latest pricing, as rates can change.
Can Ikaroa help me set up Notion or Smartsheet?▼
Yes. We implement both platforms regularly. We handle data migration, configuration, team training, and ongoing support.
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