Comparison 2026
Insightly vs Notion
A detailed, side-by-side comparison. Features, pricing, and our verdict to help you choose.
Reviewed by the Ikaroa team | Last updated: March 2026
Quick Verdict
Notion edges ahead overall with a rating of 4.4/5. However, both platforms excel at different things. Read on for the full breakdown.
At a Glance
Insightly
Insightly combines CRM with project management, making it useful for businesses that need to manage both sales pipelines and post-sale project delivery.
Best for: Businesses needing CRM and project management in o...
Notion
Notion is a flexible workspace for notes, wikis, and databases. While not a traditional CRM, many teams build custom CRM systems using its database features.
Best for: Teams wanting a flexible workspace that can be mou...
Feature Comparison
| Feature | Insightly | Notion |
|---|---|---|
| Free Plan | No | Yes |
| Our Rating | 3.9/5 | 4.4/5 |
| Mobile App | Yes | Yes |
| Email Marketing | No | No |
| Automation | Yes | Limited |
Pros & Cons
Insightly
Pros
- +Combines CRM and project management
- +Good for tracking post-sale delivery
- +Decent customisation options
Cons
- -Interface feels dated
- -Reporting is limited on lower tiers
Notion
Pros
- +Extremely flexible and customisable
- +Beautiful, clean interface
- +Combine docs, databases, and wikis
Cons
- -Not a dedicated CRM (requires building your own)
- -No automation without third-party tools
Our Verdict
Both Insightly and Notion are solid options, but they serve different needs. Choose Insightly if you need Businesses needing CRM and project management in one platfor. Choose Notion if you need Teams wanting a flexible workspace that can be moulded into .
Consider Open Doors Instead
Why choose between Insightly and Notion? Open Doors gives you the best features of both in one platform, starting at just £97/month with unlimited contacts.
Frequently Asked Questions
Is Insightly better than Notion?▼
It depends on your needs. Insightly scores 3.9/5 while Notion scores 4.4/5. We recommend evaluating both against your specific requirements.
Which is cheaper, Insightly or Notion?▼
Both Insightly and Notion offer multiple plans at different price points. Visit each platform's website for the latest pricing, as rates can change.
Can Ikaroa help me set up Insightly or Notion?▼
Yes. We implement both platforms regularly. We handle data migration, configuration, team training, and ongoing support.
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Ikaroa Partners
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Our team has implemented both Insightly and Notion for clients. We can help you decide based on your specific needs and get you set up with an exclusive partner deal.
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