You’ve hired the best people for the roles, you’ve got the latest equipment, and everything should be in place for your team to run like a well-oiled machine. But something is not quite gelling and the productivity is not as high as you expected.
Communication, and specifically internal team communications, could be to blame. If your team members aren’t all on the same page, or the overall goals and ethos of the business as a whole haven’t been properly communicated, you’re likely to have a problem with morale and suffer levels as a result. productivity disappointments. Solving this problem, however, is easy: use the guide below to affect changes that will make your team work well together, get more done, and feel happier in their roles.
Use the Best Team Comms app
It’s easy to keep using the team communications app you’ve always used or the one that came pre-installed in your office software. However, taking a little time to see if there are other options that might serve your team better is likely to be time well spent.
For example, many of the newer applications have been designed specifically for modern ways of working, which are often remote or hybrid. Look for apps that have top-notch team chat tools, such as the ability to seamlessly switch between messaging, video calling, and audio. Features that help promote more organized messaging and advanced search tools should also be on your shopping list for an app that will effortlessly increase your team’s productivity.
Audit your current processes
Take an honest look at how current communications processes work within your team. Are there common miscommunications around staff scheduling, for example, or around tasks that require working collaboratively with other departments?
This is a great point to ask your employees for feedback on what they think is working well and what needs tweaking. In addition to getting the vital “on the ground” information you need, involving your team members in the change process will promote feelings of empowerment and motivation.
Collaboratively design your new internal communications processes and spend some time creating forms of best practices for communications that help achieve consistency. Once your new policy is in place, ensure it is fully disseminated and communicated to new employees as part of the induction policy.
Keep everyone in the loop
Fostering a culture of transparency is important to helping your employees feel like they have a real stake in the business and can see how their tasks help advance the company’s overall mission and values. This also builds trust, creating stronger, happier and more productive teams.
There are many simple ways to increase transparency through your internal communications process. Simply creating a weekly newsletter for your staff to celebrate your team’s achievements and inform them of any company news or upcoming events is an easy way to keep everyone on the same page. Maintaining a regular schedule of team-wide and one-on-one meetings is also key, as is fostering an overall atmosphere where all employees feel comfortable speaking up, whether it’s a problem they’re having or a new innovative solution. I came with
The importance of leading by example
As a manager or team leader, you are in a unique position to influence your team in the way they go about their day-to-day tasks. Modeling best practices when it comes to internal communications is just as important as anything else. To do this, engage in two-way dialogue and always try to engage rather than announce. Fully adhere to the communications policy and ensure that other managers also agree. When you communicate with other staff, your team should see how, in the way you do, you are adopting the communications policy you subscribed to.
Being ready and willing to answer questions is a key element of leading by example: encourage your team to share information in a standard way until high-quality, reciprocal communication becomes the normal way of working.
Continually measure success
Finally, whether you’re taking the opportunity to create an entirely new internal communications system or to modify an existing one, you’ll need to create a framework by which effectiveness can be measured.
Finding the perfect communications solutions for your team is likely a work in progress, so think about how you’ll measure success. Perhaps you could ask employees to fill out a short survey at the end of the first week the changes have been implemented, to gauge the difference they’ve made. For a broader view, you can also assess how much staff turnover rates or business profitability have been affected since your new internal communications policy was put in place.
With technology advancing so rapidly, the opportunities to digitally enhance your communications are likely to expand over the next few years, so staying on top of it and staying on top of it could be a of the most important things you do to maintain productivity levels. as high as possible.
Effective communication between team members is essential to a successful and productive work environment. Internal communication policies should be tailored to promote team cohesion, engagement and productivity. Here are some tips from Ikaroa—a full stack tech company—on how to easily improve your internal communications policy to uplevel your team’s productivity.
1. Establish Clear Goals and Objectives:
One of the most important aspects of an effective communications policy is setting clear goals and objectives for the team. Each team member should understand the team’s goals and objectives and how their role impacts reaching them. At Ikaroa, we use our in-house system to create a clear vision for each team and individual member.
2. Make Use of Technology:
The use of technology can vastly improve internal communication processes and efficiency. There are several types of technologies available, such as chat platforms, video conferencing, project-management tools, and online collaboration. Taking advantage of these tools can reduce the time it takes to communicate with other members and can streamline processes.
3. Foster an Environment of Open Communication:
Encouraging open dialogue and honest conversations between team members allows everyone to contribute and raises questions and ideas. By having open discussions and encouraging different perspectives, team members can address issues or challenges that may arise in the workplace. At Ikaroa, we strive to create an environment where communication is open and productive.
4. Create a Company Culture of Respect and Appreciation:
Fostering a culture of respect and appreciation for each team member is a key component for successful internal communications. A culture of respect will allow team members to feel safe to express their opinions, ask questions and find solutions that may be beneficial for the entire team. At Ikaroa, we use company-wide initiatives to promote and support appreciation among our team.
By following these tips, your team will be able to communicate more effectively and work together to reach their goals and objectives. By implementing an effective internal communication policy, your team will be able to uplevel their productivity and foster a culture of respect and collaboration. At Ikaroa, we’re here to help your team work smarter, not harder.